As the number of laws and severity of punishment governing records management continues to increase, it becomes even more paramount that organizations follow best practices for proper records management. Catholic archives society publications archive advice. The seven attributes of an effective records management. Information and documentation records management published by the. General editor michael roper has had a wide range of experience in the management of records and archives. Archives and records management is based upon the records series concept and two primary principles, the records life cycle and records appraisal. Diploma in records, archives and information management. Understanding records management archives and records. Guidelines issued by the state archivist under this section set standards, policy, and.
Records management is the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records iso 15489 1. The records analysis section provides you, our client, the following support. The specific elements of a formal records management plan are likely to. To solve these problems, the public records and archives management act prama was enacted in july 2009 as a cornerstone of records management reform in japan and later enforced on april 1, 2011 following a preparatory period. Catholic archives society publications archive advice leaflet number introduction to records management introduction. Electronic records management guidelines introduction minnesota state archives, minnesota historical society march 2012, version 5 page 4 introduction summary you routinely create, use, and manage information electronically in your daily work as you use computers to send email, create spreadsheets, publish web pages, manage databases, and create. Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. State records offers an online records management courses. Good records management practices government records service. According to prama, the prime minister, as the head of the cabinet office, describes by. Records in a records center may be either temporary records those waiting for their destruction date or permanent those waiting to be transferred to an archives. Teaching electronic records management in the archival.
In order to avoid possible misunderstanding it is necessary to clarify that in this work erm and rm are used for the same purpose. Records management is most successful when these connections are recognised in internal arrangements. For a small investment we can also come to your regional office to conduct training. Katuu 2009 observed that the most significant period in the establishment of archival and records.
Inls 556 introduction to archives and records management fall. Introduction to archives and records management, fall 2004. Teaching electronic records management in the archival curriculum 59 of the knowledge and skills that archivists need to administer to electronic records and apply to automated techniques in archives, margaret hedstrom 1993 proposed a series of learning objectives and outlined the content areas of an electronic records cur. To implement a costeffective departmentwide program that provides for adequate and proper documentation of department of energy activities, proper records disposition, and promotes economy and efficiency in the program. Archives and history act north carolina general statute 121 defines duties of department of the cultural resources regulates the destruction of. Chapter 9 records management revised april 18, 2006 what is the purpose of records management. Records management, on the other hand, has emerged from a modernist, latecapitalist philosophy of management in both. Presentation on introduction to records and information management. Electronic records management guidelines version 5, march. Records management is managing the records of an organisation from when they are created to their transfer to an archive or their destruction. Before an organization can configure a records center site as its records management solution, it should develop a formal plan for its records management strategy. The only thing that changes is the ink and the computers. An introduction to records management for non profit.
Records in a records center are traditionally still in the legal custody of the organization that. Pdf this course is designed as an introduction to major concepts, principles, functions, and operations in the field of archives and records management. A procedures manual defines the procedures for managing records after they have been transferred from the records centre to the archival institution for permanent preservation. Introduction to records and information management. A record series is a group of records or documents. This course serves as an introduction to the responsibilities of archivists and records. Electronic records management strategy read this set of guidelines first for basic, key concepts in electronic records management. Be able to manage registries, records centres and archival institutions.
Introduction to records management national archives. Inls 556 introduction to archives and records management. International records management trust to support the development of records management through technical and capacitybuilding projects and through research and education projects. Includes policy, appraisal, computer and micrographic applications, ethical and legal issues. Audiovisual records management selfevaluation checklist appendix c. Archives will normally be preserved in an archival repository. University archives collections university archives. The purpose of this form is to notify the texas state library and archives commission of a change in records management officer rmo.
Records management and electronic records management. University of pittsburgh school of information science lis 2220 crn 15195 introduction to archives and records management, fall 2004 timelocation thursdays, 2 september to 16 december. A compliant records management program is necessary for organizations to proactively and progressively manage all data, media and information. History and principles of archives and records management. The purpose of records management is part of an organizations broader function. An introduction to records management this document provides a brief introduction to records management to help you to manage records appropriately in the course of your work.
This course is an introduction to the basic theories, methodologies, and most significant problems relating to the management of records and especially archival records. Recommended citation university libraries university archives and special collections department, an introduction to records. Understand the importance of records management and why records are maintained understand your rm responsibilities learn basic rm terms and definitions learn how to identify a record learn about a legal hold understand records schedules locate additional resources 2 learning objectives. Introduction to international records management trust.
The archives staff ensure records are received, processed according to archival standards, physically housed and protected and made available for. Archives and records management resources national archives. At the same time, other professions adoptedsometimes appropriatedarchival terms. Introduction to archives management 3 credits spring 2010. Introducing archives and records management arm1501. Electronic records management guidelines 1 table of contents introduction describes the legal framework guiding the development of an electronic records management strategy, and the purpose of the guidelines. Public records and archives management act and challenges. The basic unit used in all discussions of records management and all records retention and disposition schedules is the record series. The purpose of this module is to equip students with a sound understanding of the different concepts and principles in archives and records management so that they can apply these concepts and principles in managing records that promote transparency, accountability and the protection of. Records management is the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records.
In the master thesis will be examined records management and electronic records management. Be able to use relevant icts to manage records and archives. The seven attributes of an effective records management program. Introduction to archives management study of archival principles and management theories applicable to all types of archives. University archives and records management services. In this section, you can learn about how to define a record, and what the records lifecycle looks like. Records provide information for planning and decision making, form the foundation for government accountability, and are often subject to specific legal requirements. Records management by judith readsmith, managing the crowd. University archives and records management services lawrence giffin, records services archivist. Pdf this paper provides a brief historical outline and the major. Records management an introduction state records of. It also contains all don records disposition schedules approved by the national archives and records administration nara. In fact, the archives and records management profession its self is relatively new in africa. When disasters strike, state and local governments with effective records and information management programs are more likely to be able to access essential records and reestablish critical business operations.
Annex iii guidelines on preservation of archival records. It connects to functions such as management of personal information for compliance with the data protection act, information security, and information assurance. Selected papers from the conference and school on records, archives and memory studies, university of. An introduction to records management for nonprofit organizations university libraries university archives and special collections department this work is available open access, hosted by northeastern university. This organizational definition of record stems from the early theorization of. Introduction to records management shropshire community health nhs trust record management introduction scht v2. Course outline for introduction to archives and records management. Pdf an overview of archives and records management education. A training programme international records management. Records management is the process of identifying and protecting evidence, which comes in the form of records. This manual provides guidelines and procedures for the proper administration of a records management program. Your public body, department, division or team may have its own records.
Records are a basic tool of government administration. Introduction to archives and records management society. Demonstrate understanding of key concepts, principles, and theories in records, archives and information management. This course has been designed to provide an overview of the key elements within records management and has a particular focus on the following.
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